There are many things to consider as you are planning to meet in
person as changes may have occurred since you last met. We encourage
troop leaders to hold a virtual meeting with parents/caregivers before
your plan your first in-person meeting/activities. Our
First Meeting Plan is a useful guide to help plan your
first in-person meeting. Consider the following:
- Your families are comfortable for their girls to meet in
- Able to provide a virtual
blended meeting for girls that aren’t able to participate in
person can join via a meeting platform
- The size of your
troop is able to meet at your meeting space and maintain social
- Discuss the GSSNV safety requirements and how
parents can help practice with their girls the importance of wearing
a mask and maintain social distance during troop
Consent to Participate
Due to COVID-19 we have added
additional forms that must be completed. Before in-person troop
meetings take place or continue and upon receiving a copy of
guidelines/safety measures from the leader, the caregiver/parent is
required to complete and return the
COVID-19 Family Agreement prior to a girl’s participation
for every in-person event, meeting, or activity. Please be sure to
review additional details on the required troop cleaning, mask, social
distancing, and troop travel protocols outlined in the Troop Activity Information.
We have updated our troop meeting permission form for the
2020-2021 troop year. Have caregivers/parents sign the updated
COVID-19 Troop Meeting Permission form prior to their
girls joining an in-person activity/meeting.
Troops must take attendance at each
troop meeting or event in order to Troops must take attendance at each
troop meeting or event in order to insure there can be adequate
contact tracing if a participant is later diagnosed with COVID-19.
Attendance can be recorded by a troop adult in their person cell
phone, on paper and kept in the troop notebook, or recorded in the
Volunteer Toolkit. The troop leadership team is responsible for
ensuring that this information can be made available if needed.
Troop Meeting Space
Outdoor spaces where social
distancing can be maintained are strongly recommended for meetings.
Get advance permission from the property owner or the jurisdiction
that provides the location.
For meetings held at public facilities, contact the facility ahead
of time and ask:
- Is the space cleaned, and touch surfaces (i.e., tabletops,
light switches, chairs, etc.) sanitized, at least daily?
- Who else uses the space (how often, what size is the group)? Is
the space cleaned between groups?
- What type of faucets /
soap dispensers are available in the restroom (sensory or
Then, consider whether you can
supplement any practices that are less ideal. For example, if you
will arrive after another user group, plan to bring sanitizing wipes
or disinfectant spray to get the space ready for your troop. Another
example: if faucets are manual, take some time to show girls how to
shut them off with a paper towel. Use paper towels for doorknobs
Meetings may not be held in fitness centers or gyms, where a greater
risk for contracting the virus may exist. Schools or churches may not
permit outside groups on premises, so always check and confirm ahead
Troop Meetings in the Home
GSUSA and GSSNV strongly
suggests no meetings in the home out of concern that there would be
greater risk of exposure to other family members. The recommendation
is to stay away from in-home meetings for the time being. Suggested
meeting sites – in the park, community centers, or reserve a time at
the Scout Houses/council office. If you would like to learn other
suggestion for meeting sites please contact Membership Support team at
If a troop has worked with their service unit team and was
unable to find a meeting location an in-home meeting may be approved
by their GSSNV Membership Support Team member. Leaders must follow
the GSSNV Meeting in Homes Guidelines and Safety Standards
and sign the required paperwork two weeks prior to the first in-person
Troop Meeting Size
Due to COVID-19 the suggested maximum
number of people able to meet may change frequently. Refer to the
adult-girl ratio in GSSNV
Volunteer Essentials. At a minimum there must be at least two
unrelated trained and background checked adults at every meeting. Be
sure to adhere to meeting size guidelines according to the GSSNV Phase
If you have a large troop, stay connected while you wait for a
safe time for everyone to gather. Large troops are wonderful, so stay together!
- Host virtual
troop meetings (see below).
- Gather up in smaller
groups—such as age-level groups, patrols, or groups of girls with a
particular badge they’d like to work on.
Snacks and Meals
For troop meetings, we recommend that
no food be served and request attendees to eat before they arrive. If
girls need a snack, each girl should bring her own snack and girls may
not share food or drinks.
For trips of more than three hours and overnights which require
snacks or meals:
- While preparing and serving food, maintain physical
distancing, wear a facemask and gloves.
- Prioritize use of
“grab-n-go” items that are pre-packaged.
- Encourage girls to
bring their own foods to eat (bag lunch or dinner)
- Encourage girls not to share their food after having touched it,
such as a bag of chips.
- Individually wrapped items are
- If providing snacks, especially if unwrapped,
have one person, wearing gloves, hand out items to each person, such
as with cupcakes or cookies.
- Use a serving spoon or scoop
rather than reaching into a bag or bowl of snacks.
- Use a
buffet line only if staffed with a safely protected server with mask
- Avoid “serve yourself” buffets.
dining only as permitted in your local jurisdiction.
serving family style, have one person, wearing clean gloves, serve
everyone on clean plates
- Use disposable plates, forks,
napkins, etc. when possible.
- Encourage girls to bring foods
they can easily cook themselves (a prepacked foil pack) or hotdog
for outdoor cooking.
- Ensure everyone handling food, those
serving, girls, adults, wash hands (even if they will be wearing
gloves) prior to any food prep or meals, following CDC handwashing
- If sharing outdoor cooking utensils (roasting
forks), they should be washed and sanitized between each use or
bring enough utensils so that each person gets their own.
- Indoor dining maintains 6-foot social distancing during
- Prioritize and make available outdoor seating
areas ideally with 6 feet of physical distance; aim to decrease the
density by as much as half. For example, if a table typically seats
six, seat only three girls and adults at that table.
Most public restrooms will regulate the number
of people using the restroom at the same time, depending on the size.
If there is no regulator or signage, have volunteers ensure girls take
appropriate turns to maintain social distancing and that they wear
their masks in the restrooms. It is ideal to have automatic flushers
and sensory faucets to wash hands. If these are not available, girls
and adults should get in the habit of using tissue or paper towels to
open doors and latches, touching as little as possible. If the
restroom is large, have girls use every other stall and avoid using
stalls with a person in the stall next to them at the same time.
Restrooms and toilets are fraught with germs normally, and more so now
considering the contagion of coronavirus.
Individual parents should drop off and
pick up their own girls from meetings. Carpooling and public
transportation should be avoided, where possible, to maintain social distancing.
Carpooling may occur based on the comfort level of the troop/group.
- Two unrelated adults and two passengers (4 people) to a
- Disinfect vehicle’s high touch areas before and after
- Girls and adults wear masks for the entire
- Keep car window opened, at least slightly, to circulate
- Troop leader retains list of each vehicle’s
occupants for 90 days
Remember, sustained contact within less than six (6) feet for longer
than ten (10) minutes within an enclosed area creates high risk for
virus transmission, so be very careful with carpool decisions.
CDC guidance for ride shares and drivers for hire may be helpful as
an additional reference when evaluating motor vehicle transportation
or car-pooling: Ride
Shares and Drivers for Hire
Service Unit Meeting Events
As much as possible, please
hold your meetings virtually. If a Service Unit is planning an
in-person event, verify the council COVID-19 participant capacity
phase supports your event occupancy and contact your Membership
Support Specialist for approval. Due to the uncertainty of COVID-19 we
recommend that you plan a virtual option for your in-person event.
Service Units should: